Features
Everything a recruiter needs. Nothing they don't.
Shortlists is built end-to-end for small agencies. Not adapted from enterprise software, not bolted together from five different tools — built from scratch for the way a 1–5 desk recruiter actually works.
Pipeline & CRM
Your entire desk in one screen.
Candidates, clients, jobs, and placements — managed in a single unified pipeline. Not a generic CRM with "deals" and "contacts." A system that speaks recruitment: it knows what a shortlist is, what a first interview is, and what a placement looks like. Every interaction tracked, every follow-up surfaced.
- Kanban pipeline with custom stages
- Full candidate and client profiles
- Placement tracking and fee forecasting
- Automated activity logging
- Search and filter across everything
AI Notetaker
Stay in the conversation. We'll take the notes.
Shortlists joins your Zoom, Teams, or Meet calls automatically. It transcribes in real time, pulls out the key details — skills, availability, salary expectations — and drafts your follow-up email before the call is over. You stay present. The admin takes care of itself.
- Works with Zoom, Teams, and Google Meet
- Automatic candidate profile updates
- AI-drafted follow-up emails
- Interview summaries sent to your inbox
- Full transcripts stored in the candidate profile
BD Radar
Find the jobs worth calling about before anyone else does.
BD Radar scans job boards across the UK, US, and Europe and surfaces roles that match your niche — companies you should be talking to, right now. It recommends the right approach and drafts your outreach, so you spend your time on conversations, not research.
- Live job board monitoring (UK, US, Europe)
- Niche-matched opportunity scoring
- Auto-drafted outreach messages
- Company and contact enrichment
- Tracks which opportunities you've actioned
Senior React Developer
Kanda Software · London, UK
Frontend Engineer
Monzo Bank · London, UK
Full-Stack Engineer
Checkout.com · Remote, EU
React Native Developer
Wise · Tallinn, EE
Staff Engineer
Revolut · London, UK
Client Portal
Give clients a window into your work.
Every client gets a live link to their pipeline. They can see candidate profiles, give feedback, track interview progress — all in one place. No more chasing email threads. No more "can you send me the CVs again?" Just a clean, branded portal that makes you look like a much bigger operation.
- Branded portal with your agency name
- Live pipeline view for each job
- Candidate feedback and ratings
- AI-generated progress reports
- No login required for clients
Contact Enrichment
Stop paying separately for data you should already have.
Add a name and company and Shortlists fills in the rest — email, mobile, LinkedIn, and more. Automatically. No tab-switching, no $200/month bolt-ons. Just the contact data you need, there when you need it.
All of the above, included in Shortlists
Email · Mobile · LinkedIn · Company data · GDPR-compliant sourcing
$75
per user / month
everything included
Chrome Extension
Add anyone to your CRM from anywhere on the web.
Spot a promising candidate on LinkedIn? A potential client on a company website? One click from the Shortlists Chrome extension and they're in your pipeline, enriched and ready to work. No tab switching, no data entry.
- One-click add from LinkedIn
- Works on any website or job board
- Auto-populates profile fields
- Duplicate detection
- Syncs instantly with your CRM
Sarah Chen
Senior Frontend Engineer at Monzo · London
About
5+ years building consumer fintech at scale. React, TypeScript, Node.js...What would you like to do with this profile?
Add to Role
Add to one of your shortlists
Add to Database
Save for future roles
Add as Client Contact
Add to an existing client
Draft Message
AI-written outreach
Mail Merge & Outreach
Send personalised outreach at scale. Without it showing.
Build a sequence, write your message once, personalise with smart tokens — then send to hundreds of candidates or clients. Track who opened, who clicked, who replied. Follow up automatically. The kind of BD operation that used to require a dedicated tool.
- Personalised bulk email sequences
- Open, click, and reply tracking
- Automated follow-up cadences
- Unsubscribe handling built in
- Templates that save from every send
AI Drafting
First draft ready before you've finished thinking.
Whether it's a candidate outreach email, a client proposal, a job advert, or a placement report — describe what you need in a sentence and Shortlists writes the first draft. In your voice, with the right details already pulled from the profile. Edit, send, done.
- Outreach emails from candidate profiles
- Job adverts from role briefs
- Placement confirmation emails
- Client progress reports
- Customisable tone and style settings
Ready?
All of this. One price. No contracts.
$75 per user per month. Every feature included. Cancel anytime. Free white-glove migration from whatever you're using today.